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Final Rule Establishing Certification Program for Access to Death Master File in Effect

The National Technical Information Service (NTIS) established a certification program for subscribers to the Limited Access Death Master File (LADMF) through a Final Rule (FR), pursuant to Section 203 of the Bipartisan Budget Act of 2013 (Pub. L. 113-67) which also requires NTIS to recoup the cost of the certification program through processing fees. The FR was published in the Federal Register Wednesday, June 1, 2016, and became effective Monday, November 28, 2016. The FR may be reviewed at https://www.gpo.gov/fdsys/pkg/FR-2016-06-01/html/2016-12479.htm.
Under the certification program established under the FR, access to the LADMF that discloses decedent information during the three-calendar-year period following that individual’s death, is limited to those certified under the program. Subscribers must have a legitimate fraud prevention interest, or have a legitimate business purpose pursuant to a law, governmental rule, regulation, or fiduciary duty in order to be certified under the program. To access the LADMF, you must:

  • Pay the $1,575.00 LADMF Subscriber Certification Form processing fee annually at https://www.ntis.gov/Search/Home/titleDetail?abbr=DMFCERT0002
  • Pay the $525.00 LADMF Attestation Form processing fee every three years at https://www.ntis.gov/Search/Home/titleDetail?abbr=DMFCERT0003
  • Optional - Pay the $200.00 LADMF Subscriber Firewall Form processing fee at https://www.ntis.gov/Search/Home/titleDetail?abbr=DMFCERT0004.
  • Complete and submit a LADMF Certification Form at https://dmfcert.ntis.gov. This is an annual requirement.
  • Have an Accredited Conformity Assessment Body attest that you have systems, facilities, and procedures in place as required under Sec. 1110.102(a)(2) and submit their attestation. (Those who wish to have a firewalled in house organization attest for them must also pay a firewalled status form fee and submit a firewalled status form.) Attestation is good for three years.
  • Submit the appropriate new Subscriber Agreement, or Subscriber Agreement Amendment, or Licensee Agreement or Licensee Agreement Amendment.

Details on all these requirements are available at the LADMF certification site https://dmfcert.ntis.gov where you can fill out and submit all the required forms once you pay the certification fee.

NTIS will be providing additional information and updates on its website, at https://classic.ntis.gov/products/ssa-dmf/#, concerning Limited Access DMF matters.

Previous Limited Access Death Master File Announcements

NEW: Is it time for you to re-certify?

This note is to remind those of you whose Limited Access Death Master File (LADMF) certification will expire next month or soon thereafter that in order to retain your access to the LADMF under the current temporary certification program, you must:

  1. Pay the $1,525.00 Limited Access Death Master File Subscriber Certification Form Processing Fee at https://www.ntis.gov/Search/Home/titleDetail?abbr=DMFCERT0002
  2. Pay the $575.00 Limited Access Death Master File Subscriber Attestation Form Processing Fee at https://www.ntis.gov/Search/Home/titleDetail?abbr=DMFCERT0003
  3. Pay the $200.00 Limited Access Death Master File Subscriber Firewall Form Processing Fee at https://www.ntis.gov/Search/Home/titleDetail?abbr=DMFCERT0004
  4. Submit a certification application (available at http://www.ntis.gov/assets/pdf/dmf-certification.pdf) before your current certification expires, and
  5. Sign an amendment to your agreement. Your Agreement may be renewed on an annual basis for up to five years by a written amendment, available at http://www.ntis.gov/assets/pdf/LADMF Non-federal Subscriber Agrmt Amendment.docx for the Subscriber Agreement or http://www.ntis.gov/assets/pdf/LADMF Licensee Agrmt Amendment.docx for the Licensee Agreement, signed by you, and contingent upon your executing the current version of the Subscriber Certification Form annually and fulfilling any and all other requirements set forth in NTIS regulations found at 15 CFR part 1110.

If you get your certification application in before your current certification expires, your access will not be interrupted while your certification application is being reviewed.

When you re-certify, your certification will be good for another year, even after the Final Rule, which will change certification requirements, is in place.  Please note that you must report any change in your status that applies to certification criteria.  If you apply to re-certify after the Final Rule is implemented, you will have to fulfill the requirements of the Final Rule.  It is anticipated that the Final Rule will be published later this year.

NEW: NTIS Published Notice of Proposed Rulemaking to Establish a Certification Program for Access to Death Master File – Comments Requested

The National Technical Information Service (NTIS) published a Notice of Proposed Rulemaking (Notice) describing a rule that would, if implemented, establish, pursuant to Section 203 of the Bipartisan Budget Act of 2013 (Pub. L. 113-67), a certification program to replace the temporary certification program currently in place for access to the DMF. The Notice was published in the Federal Register Tuesday, December 30, 2014. The Notice invites public comments on the proposed rule and certification program, and set a 30 day comment period, which was extended by sixty days to March 30, 2015. (The notice of extension is available at http://www.gpo.gov/fdsys/search/pagedetails.action?granuleId=2015-01546&packageId=FR-2015-01-28&acCode=FR.) The Notice of Proposed Rulemaking may be reviewed at http://www.gpo.gov/fdsys/pkg/FR-2014-12-30/html/2014-30199.htm.

Please note that the temporary certification program, established by NTIS under the Interim Final Rule (79 Fed. Reg. 16668, March 26, 2014), remains in effect.

Limited Access Death Master File Certification Forms

The Limited Access Death Master File (LADMF) Subscriber Certification Form, OMB Control Number 0692-0013, has been reinstated effective 12/17/2014, and is available for download in the sidebar along with instructions for filling out the form and the Subscriber Agreement or Licensee Agreement. If you are already certified, YOU DO NOT NEED TO RE-CERTIFY NOW. Those who are not certified and wish to receive the LADMF through the NTIS Temporary Certification Program for Access to the Death Master File under the Interim Final Rule (15 CFR Part 1110; 79 Fed. Reg. 16668, 3/26/2014), may now apply for certification to receive it. To do so YOU MUST PAY THE $200 CERTIFICATION FEE AND FULLY FILL OUT, SIGN AND SUBMIT the Limited Access DMF Certification Form. You will also be required to SIGN AND SUBMIT a Subscriber Agreement or Licensee Agreement. If the instructions for filling out the form and choosing the appropriate agreement don’t fully answer your questions, you may also call the NTIS Customer Contact Center at 1-800-553-6847.

Interim Final Rule Available

The Interim Final Rule, "Temporary Certification Program for Access to the Death Master File," was published in the Federal Register (79 FR 16668) and took effect on March 26. It may be reviewed at http://www.gpo.gov/fdsys/pkg/FR-2014-03-26/pdf/2014-06701.pdf.

Previous Requests for Comments

Comments submitted in response to the Request for Comments on the Proposed Final Rule that were received before the deadline of 5 pm, March 30, 2015, have been posted at http://www.regulations.gov/#!docketBrowser;rpp=25;po=0;D=DOC-2014-0001;dct=PS.

Comments submitted in response to the Request for Comments on the DMF Subscriber Certification Form that were received before the deadline of 5 pm, October 21, 2014, have been posted at http://www.reginfo.gov/public/do/PRAViewDocument?ref_nbr=201411-0692-001.

Comments submitted in response to the Request for Information, Certification Program for Access to the Death Master File that were received before the deadline of 5 pm, March 18, have been posted at http://www.ntis.gov/assets/pdf/rfi-comments.docx. The oral comments given at the public meeting held on March 4 on the DMF certification program have been transcribed. The oral comments can be viewed at:

RFI DMF Oral Comments 1    RFI DMF Oral Comments 2 pdf

Comments presented in the public meeting Monday, March 4, 2014, and submitted to the Request for Information (79 FR 11735, are available at http://www.gpo.gov/fdsys/pkg/FR-2014-03-03/pdf/2014-04584.pdf).

Thank You!

NTIS wishes to thank all of you who participated in the public meeting Monday, March 4, 2014, in person and via the World Wide Web and who submitted written comments to the Request for Information (79 FR 11735). The oral comments received are much appreciated, are being transcribed, and will be posted on the NTIS website. The Department of Commerce and OMB are working productively to ensure continued access, consistent with the law, to the DMF. The proposed rules resulting from this effort will be published in the Federal Register for public comment.

For more information you may contact John Hounsell, Program Manager, at jhounsell@ntis.gov or 703-605-6184.

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